Associate Project Manager
Summary: The Associate Project Manager plays a pivotal role in keeping our campaigns and projects (Point of Sale Development, Product Detail Page Assessment and Optimization, Digital Marketing Campaigns, Shopper Marketing Campaigns, etc.) moving internally and managing the client’s expectations...
The PM engages with all team members as the communication hub, and at times the client, to gather information and understand the overall ask in terms of project objectives and deliverables. This role proactively works to move the creative and delivery team members toward completion of project deliverables and drives team activities by building project schedules, estimating hours for projects, communicating cross-functionally to ensure that project timelines, budgets and process is adhered to during project phases.
The PM will help create enterprise efficiencies and strive for cost reductions through accurate forecasting, monitoring utilization, identifying the right resource for the work, as well as managing to client deadlines and approvals.
Reports To: Director, Project Management
FLSA Status: Exempt
Prepared Date: 02/08/21
Manage all facets of assigned campaigns and projects from kickoff through delivery. Including, but not limited to resourcing planning, project estimating, project plan / milestone / timeline development, budget / scope management
Manage the creative service request process for accuracy and completeness
Own and maintain assigned status sheets to ensure information is up to date for weekly meetings
Coordinate resource assignments, both internal and external, in collaboration with department leads for flawless execution of projects by ensuring all project team members have visibility and understanding of project expectations at each milestone
Track and communicate team progress, productivity, out of pocket costs, project goals/objectives, and measurements of success
Effectively lead internal meetings (e.g., kick-offs, internal reviews, status meetings), making important, relevant contributions, and generating collaborative discussion to drive action. Thoroughly documenting and communicating meeting outcomes and next steps
As requested, become an integral part of client team with client facing responsibilities in order to ensure that the client is updated and briefed on all relevant project activity
Manage and drive internal processes including but not limited to; project setup, file management, onboarding project resources, meeting scheduling, etc.
Analyze publications for pertinent articles to be circulated to your client teams, as time permits
Other duties as assigned
Supervisory Responsibilities: May provide work direction to indirect reporting relationships.
Entrepreneurial, self-starter, eager to grow and develop in their role
Intimately familiar with a range of deliverables from branding to print to digital to fully integrated campaigns
From project inception through completion, this person is able to visualize the big picture while managing the small details (connecting all the dots
Lives to bring stability to the messy, chaotic, uncertain, changing environment of managing projects
Possesses strong communication skills with ability to work with and influence multiple personalities across different job functions to get the job done
Has an obsessive attention to detail when proofreading, project planning, communicating across internal and external stakeholders so nothing is missed or overlooked
Has a strong ability to multitask and prioritize their day to day responsibilities, keeping in mind how their work impacts other people's ability to perform their jobs
Enjoys working on several different types of clients and projects
Able to adapt work styles to align with client team preferences, understands there is not a one size fits all approach
Excellent communication skills, both written and oral
Strong problem-solving skills
Ability to make sound decisions quickly and work in a fast-paced environment
Remains calm in high pressure situations
Familiarity with Workamajig, Adobe Creative Suite
Advanced proficiency with Microsoft Office and Google Suite
Managing external vendors, a plus
Education and Experience:
Bachelor’s degree in Business, Marketing, or related field or equivalent experience & education
1 - 2 years of project management in a creative agency environment
Demonstrable success project managing print and digital projects / campaigns
Work-related experience in CPG-related industries, preferred
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