Careers

The PM engages with all team members as the communication hub, and at times the client, to gather information and understand the overall ask in terms of project objectives and deliverables. This role proactively works to move the creative and delivery team members toward completion of project deliverables and drives team activities by building project schedules, estimating hours for projects, communicating cross-functionally to ensure that project timelines, budgets and process is adhered to during project phases.

The PM will help create enterprise efficiencies and strive for cost reductions through accurate forecasting, monitoring utilization, identifying the right resource for the work, as well as managing to client deadlines and approvals.

Department: Operations

Reports To: Director, Project Management

FLSA Status: Exempt

Prepared Date: 02/08/21

Duties/Responsibilities:

• Manage all facets of assigned campaigns and projects from kickoff through delivery. Including, but not limited to resourcing planning, project estimating, project plan / milestone / timeline development, budget / scope management

• Manage the creative service request process for accuracy and completeness

• Own and maintain assigned status sheets to ensure information is up to date for weekly meetings

• Coordinate resource assignments, both internal and external, in collaboration with department leads for flawless execution of projects by ensuring all project team members have visibility and understanding of project expectations at each milestone

• Track and communicate team progress, productivity, out of pocket costs, project goals/objectives, and measurements of success

• Effectively lead internal meetings (e.g., kick-offs, internal reviews, status meetings), making important, relevant contributions, and generating collaborative discussion to drive action. Thoroughly documenting and communicating meeting outcomes and next steps

• As requested, become an integral part of client team with client facing responsibilities in order to ensure that the client is updated and briefed on all relevant project activity

• Manage and drive internal processes including but not limited to; project setup, file management, onboarding project resources, meeting scheduling, etc.

• Analyze publications for pertinent articles to be circulated to your client teams, as time permits

• Other duties as assigned

Supervisory Responsibilities: May provide work direction to indirect reporting relationships.

Required Skills/Abilities:

• Entrepreneurial, self-starter, eager to grow and develop in their role

• Intimately familiar with a range of deliverables from branding to print to digital to fully integrated campaigns

• From project inception through completion, this person is able to visualize the big picture while managing the small details (connecting all the dots

• Lives to bring stability to the messy, chaotic, uncertain, changing environment of managing projects

• Possesses strong communication skills with ability to work with and influence multiple personalities across different job functions to get the job done

• Has an obsessive attention to detail when proofreading, project planning, communicating across internal and external stakeholders so nothing is missed or overlooked

• Has a strong ability to multitask and prioritize their day to day responsibilities, keeping in mind how their work impacts other people's ability to perform their jobs

• Enjoys working on several different types of clients and projects

• Able to adapt work styles to align with client team preferences, understands there is not a one size fits all approach

• Excellent communication skills, both written and oral

• Strong problem-solving skills

• Ability to make sound decisions quickly and work in a fast-paced environment

• Remains calm in high pressure situations

• Familiarity with Workamajig, Adobe Creative Suite

• Advanced proficiency with Microsoft Office and Google Suite

• Managing external vendors, a plus

Education and Experience:

• Bachelor’s degree in Business, Marketing, or related field or equivalent experience & education

• 1 - 2 years of project management in a creative agency environment

• Demonstrable success project managing print and digital projects / campaigns

• Work-related experience in CPG-related industries, preferred

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